AI VoiceWriter Complete Product User Guide

Below is the complete user guide. You can click the links to quickly jump to each chapter:

Chapter 1: Establishing Connection Between Mobile and PC

Chapter 2: Opening the AI Workspace

Chapter 3: Directly Sending Text to Target Applications

Chapter 4: PenPower AI Assistant

Chapter 5: Other Settings

Chapter 1: Establishing Connection Between Mobile and PC

First, download and open the "AI VoiceWriter" app on your mobile device. 

Android Phones (Google Play)	iPhones (App Store)

Next, insert the AI VoiceWriter portable software USB drive into your computer.

Open File Explorer and select "This PC". You will see that the AI VoiceWriter USB drive contains two partitions. The first partition is the CD-ROM for storing the program files. The second partition can be used to store user data.

If this is your first time connecting the AI VoiceWriter USB drive to your computer and the software does not auto-run, please right-click on the AI VoiceWriter partition, select "Open," and double-click [VIATALKLaunch.exe] to start it manually.

Then, use the "AI VoiceWriter" app on your phone to scan the QR code displayed by the AI VoiceWriter program on your desktop.

Once pairing is complete, your mobile device will display "Ready" and show a microphone button.

AI VoiceWriter Mobile App Functions Overview: Microphone Button: Click to start recording audio. Click again to stop recording. Language Switch Button: Click to switch the language for voice input. A Key: By default, this opens the PenPower AI Assistant on the PC. You can change the A Key settings on your computer. B Key:Click the B Key to "Insert Line Break." Settings Button: Adjust settings related to the mobile app. Scanner: Since each AI VoiceWriter USB drive comes with a unique VoiceID, if you change to a different AI VoiceWriter USB drive, use the scanner function to re-scan the new VoiceID for pairing.

Chapter 2: Opening the AI Workspace

The AI VoiceWriter taskbar on your PC includes the following functions:

1. Display the current language for voice recognition. To change it, adjust the settings on the mobile app.
2. Open the AI Workspace, where you can use AI Proofreading, AI Rewriting, and translation features.
3. Open the PenPower AI Assistant to help you with tasks such as writing an email, writing an essay, asking AI questions, rewriting, and summarizing.
4. More Options: Settings, tutorials, customer support, and more.

Click to open the AI Workspace. Then, click the microphone button on the mobile app to start voice input. You will see the text appear in the workspace.

Note: Some buttons like AI Proofreading and Rewriting will be inactive until text is entered into the workspace.

Once you have entered text, the following functions are available:

1. Read Aloud: The text in the workspace will be read aloud.
2. AI Proofreading: AI will correct spelling errors and add punctuation.
3. AI Rewriting: AI will rewrite the text in different styles for different audiences.
4. Translate: Translate the text in the workspace.
5. Send Text: Send the text from the workspace to other applications, such as Microsoft Word.
6. Clear: Clear the contents of the workspace.
7. Undo: If the text in the workspace is cleared or changed, click this button to restore the previous text.

8. Font Size: Increase or decrease the font size in the workspace.

If you notice errors or missing punctuation in your input, click AI Proofreading

You will see that the punctuation and most spelling errors have been corrected by AI.

Next, you can ask AI to rewrite the text by clicking . You can see a settings pane slide out from the left. Use the scroll bar to complete the various settings.

1. AI Output Language: Control which language AI will use for rewriting. If your text is in Traditional Chinese and you choose "English" as the AI output language, the AI will first translate and then rewrite the text in English.
2. Style: Choose from various styles such as formal, humorous, critical, etc.
3. Audience: Choose from general audience, kid-friendly, or professionals.
4. Custom Prompt: Typically, this can be left blank. But if you have specific instructions for AI, enter them here.

Here is an example of a rewritten text with a humorous style and a kid-friendly audience:

Once the AI rewrite meets your expectations, you can send the text to a word processing application, such as Microsoft Word. Open the word processing software and click once in the input area to ensure the cursor is in the text entry state.

Then, click to transfer the text from the workspace to the word processing software. You will notice that the workspace has been cleared, and the text has been sent to the word processing software.

If you want to undo the text sent, you can click this button to bring the text back into the workspace.

Click Translate to translate the text.

Chapter 3: Directly Sending Text to Target Applications

The AI Workspace offers AI-assisted proofreading and rewriting after voice input. However, you can also directly input the voice content into the target application, such as a word processing software or email application.

Click this button to collapse the workspace. The taskbar will look like this:

First, open the target application, such as a word processing software, and click once in the input area to ensure the cursor is in the text entry state. Then, start voice input, and you will see the text directly entered into the target application.

Chapter 4: Opening PenPower AI Assistant

In addition to the deeply integrated AI Proofreading and AI Rewriting functions in the workspace, you can click this button to open PenPower AI Assistant, allowing the AI assistant to help you with more writing tasks.

Functions Description: 

On the left is the task list with five tasks currently available:

1. Write an email: AI helps you compose an email; you only need to provide the necessary information, and AI will expand on it.
2. Write an essay: AI assists you in writing; you only need to provide an outline, and AI will expand on it.
3. Ask AI: AI helps answer your questions. You can specify the difficulty level, ranging from "Kid friendly" to "Deeply professional."
4. Rewrite: AI assists you in rewriting; provide the content, and AI will rewrite it in different styles.
5. Summary: AI helps summarize; choose from "Summary," "Presentation," or "List" formats.
6. On the right side of each task are the content fields and related setting options.
7. In the bottom left corner, you can adjust the font size.
8. After filling in the necessary content and setting options for the task, click the Submit button in the lower right corner to send.

For example, if we choose the "Ask AI" task and ask, "Why is the sky blue?" with the difficulty level set to "Kid friendly" and the response length set to within 500 words, and specify the answer in Traditional Chinese.

If you're not satisfied with AI's response, click the Back button  in the upper left corner to return to the previous page and adjust the settings.

You can use the Copy button to copy AI's response and paste it into other applications.

Alternatively, you can first click the target application to ensure the cursor is in the text entry state, then click the "Send" button. The text will automatically be sent to the target application.

If you find it troublesome to manually close this window every time after copying, you can check the "Automatically close after sending or copying text" option.

If you have any other issues with using PenPower AI Assistant, click "FAQ," and your browser will open our technical support page.

Chapter 5: Other Settings

You can click to open more settings.

In the settings window, you can configure the behavior of the A and B keys on the mobile app. You can also adjust the font size of the subtitles during voice input and the size of the workspace.

Every AI VoiceWriter portable software USB drive contains a unique VoiceID. When you replace an AI VoiceWriter USB drive, you can choose "Clear Connection Records," allowing AI VoiceWriter to display a new VoiceID upon startup so you can re-scan it with the mobile app to establish a new connection.